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Employee COVID-19 Resources

When and where can I get a weekly surveillance test?

You should get tested once a week on the same day each week if possible. On campus testing sites and Wake County testing sites are open for testing. Test results usually take 24-48 hours.

Is there a weekly testing site at the CVM?

Yes. CVM students, faculty and staff can get a weekly test on Tuesdays and Thursdays from 10 a.m. – 2 p.m. in the Blue Commons area.

I have been exposed to someone who tested positive. When should I get tested?

This varies based on your vaccination status. If you are unvaccinated (masked or unmasked) or partially vaccinated and not wearing a KN95/N95 mask, you should test on day 5 post exposure. If you test negative, you can return on day 6. If you are partially vaccinated and wearing a KN95/N95 mask or vaccinated and not wearing a KN95/N95 mask, you should get a surveillance test 72 hours after exposure. If you are vaccinated and wearing a KN95/N95 mask, no test is required. Refer to the chart under Contact Tracing and Quarantine Guidelines for more information.

I have tested positive for COVID-19 within the last 90 days and was exposed to someone who tested positive. Do I need to quarantine?

No. You do not need to quarantine unless you develop symptoms. You should take precaution and watch for symptoms for 10 days post exposure and immediately isolate if you develop symptoms. At this point, you should get tested. You should wear a KN95/N95 mask for 10 days any time you are around others at home or in public, avoid travel, and avoid being around people who are considered high risk.

Is there special leave available when I am asked to quarantine?

Yes, there is pandemic leave options available. Work with your supervisor and CVM Human Resources regarding leave.

The CVM’s Contact Tracing program ended May 6. Please work with your supervisor and refer to the charts under Isolation and Quarantine Guidelines for further guidance.

CDC’S DEFINITION OF A CLOSE CONTACT

Someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period* starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated.

* Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes). Data are limited, making it difficult to precisely define “close contact;” however, 15 cumulative minutes of exposure at a distance of 6 feet or less can be used as an operational definition for contact investigation. Factors to consider when defining close contact include proximity (closer distance likely increases exposure risk), the duration of exposure (longer exposure time likely increases exposure risk), whether the infected individual has symptoms (the period around onset of symptoms is associated with the highest levels of viral shedding), if the infected person was likely to generate respiratory aerosols (e.g., was coughing, singing, shouting), and other environmental factors (crowding, adequacy of ventilation, whether exposure was indoors or outdoors). Because the general public has not received training on proper selection and use of respiratory PPE, such as an N95, the determination of close contact should generally be made irrespective of whether the contact was wearing respiratory PPE.  At this time, differential determination of close contact for those using fabric face coverings is not recommended.

HOW SHOULD YOU RESPOND IF CONCERNED THAT YOU HAVE CONTRACTED OR BEEN EXPOSED TO COVID-19?

Please follow all these steps:

  • Monitor yourself for symptoms of COVID-19 disease:
    • Including fever, cough, shortness of breath, chills, muscle pain, headache, sore throat, loss of taste or smell, vomiting or diarrhea.
  • If you are sick, contact your medical provider for guidance. If you have a medical emergency, including trouble breathing, call 911.
  • If you have symptoms of COVID-19 or had direct contact with a COVID-19 positive person – DO NOT COME TO WORK. You SHOULD contact your supervisor immediately. Please work with your supervisor and refer to the charts under Isolation and Quarantine Guidelines for further guidance. The CVM’s Contact Tracing program ended May 6.

DEFINITIONS

The following terms and definitions are helpful for understanding the CVM’s isolation and quarantine guidelines based on vaccination status (fully vaccinated, partially vaccinated, or unvaccinated).

TermsDefinitions
Fully Vaccinated You received the primary series (e.g., two shots) of the Pfizer or Moderna vaccine within the last six months OR completed the primary series (e.g., one shot) of the Johnson & Johnson vaccine within the last two months.
Fully VaccinatedYou received the primary series (e.g., two shots) of the Pfizer or Moderna vaccine more than six months ago OR completed the primary series (e.g., one shot) of the Johnson & Johnson vaccine more than two months ago AND HAVE received a booster shot.
Partially Vaccinated You received the primary series (e.g., two shots) of the Pfizer or Moderna vaccine more than six months ago OR completed the primary series (e.g., one shot) of the Johnson & Johnson vaccine more than two months ago AND HAVE NOT received a booster vaccine.
UnvaccinatedYou have not received any series of shots OR have only received one shot in the Pfizer or Moderna series.
Close Contact You were within six feet of someone for 15 minutes at once or a cumulative total of 15 minutes or more over a 24-hour period starting from two days before illness onset (symptomatic) or two days prior to test specimen collection (asymptomatic). 
IsolationYou isolate when you have been infected with the virus, even if you don't have symptoms.
Quarantine You quarantine when you might have been exposed to the virus and may or may not have been infected.

What are the isolation and quarantine guidelines at the CVM?

Here are the general isolation and quarantine guidelines for different scenarios on the CVM Self Report of COVID-19 form. A member of the contact tracing team will contact you for further guidance and provide dates of return.

ScenarioYour Vaccination StatusIsolation / Quarantine LengthDescription
I am displaying symptoms of COVID-19. Fully, partially, or unvaccinated Varies Do not fill out the self-report form. Work with your supervisor and stay home until you have received a negative COVID-19 test result and 72 hours after symptoms have disappeared without the help of medication.
I have tested positive for COVID-19.Fully, partially, or unvaccinated5 days The isolation date starts on the day you test positive. You should diligently wear a KN95/N95 mask for five additional days and isolate from others while actively eating or drinking.
I was a close contact of someone who has tested positive for COVID-19. Unvaccinated 5 days The quarantine date starts from the day of your last contact with the person who tested positive. You should test on day 5 post exposure. If you test negative, you can return on day 6. After stopping quarantine, you should watch for symptoms until 14 days after exposure.
I was a close contact of someone who has tested positive for COVID-19 AND NOT wearing a KN95/N95 mask.Partially vaccinated5 daysThe quarantine date starts from the day of your last contact with the person who tested positive. You should test on day 5 post exposure. If you test negative, you can return on day 6. After stopping quarantine, you should watch for symptoms until 14 days after exposure.
I was a close contact of someone who has tested positive for COVID-19 AND WAS wearing a KN95/N95 mask. Partially vaccinated 72 hours The quarantine date starts from the day of your last contact with the person who tested positive. You should stay home and get a surveillance test 72 hours after exposure. If negative, you can return to the CVM.
I was a close contact of someone who has tested positive for COVID-19 AND NOT wearing a KN95/N95 mask.Vaccinated  72 hoursThe quarantine date starts from the day of your last contact with the person who tested positive. You should stay home and get a surveillance test 72 hours after exposure. If negative, you can return to the CVM.
I was a close contact of someone who has tested positive for COVID-19 AND WAS wearing a KN95/N95 mask. Vaccinated None You do not need to quarantine and can come to the CVM.
Someone in my household has tested positive for COVID-19.Partially or unvaccinated5 daysThe quarantine date starts from the day your household member tests positive. Your household member should isolate. You should test on day 5 after your household member tests positive. If you test negative, you can return on day 6. After stopping quarantine, you should watch for symptoms until 14 days after exposure.
Someone in my household has tested positive for COVID-19. Vaccinated 72 hours The quarantine date starts from the day your household member tests positive. Your household member should isolate. You should stay home and get a surveillance test 72 hours after your household member tests positive. If negative, you can return to the CVM.
Someone in my household is displaying symptoms of COVID-19.Fully, partially, or unvaccinatedVariesDo not fill out the self-report form. Work with your supervisor and monitor for symptoms and stay home until your household member is no longer displaying symptoms and/or has received a negative COVID-19 test result.
Someone in my household was exposed to someone who has tested positive for COVID-19. Fully, partially, or unvaccinated Varies You are considered a "second degree" contact (you→household member→positive person). You should stay home until your household member has been tested and receives a negative COVID-19 test result.

Faculty, staff, and students are encouraged to practice safe social distancing at all times. Visitors on campus are still limited at this time.

  • Self-monitoring and self-reporting reminder
    • Independent of your vaccination status, if you have symptoms of COVID-19 or have had direct contact with a COVID-19 positive person – DO NOT COME TO THE CVM.
    • If you are ill and need a COVID-19 test, do not come to the CVM. Wake County testing sites are still open for testing.
  • Face Coverings

In alignment with new guidance provided by the UNC System Office, beginning Monday, March 7 face coverings (KN95/N95 masks) will be optional in most campus indoor locations, including classrooms and other instructional settings. Face coverings will only be mandatory where required by state or federal law or regulations, including the following locations:

  • clinical and health care settings;
  • identified research laboratories (this does not include teaching labs);
  • public transportation, including Wolfline buses.

Although face coverings will no longer be required in most campus spaces, all university community members are encouraged to continue wearing them indoors, especially in instructional settings.

Eating

  • Indoor areas that are approved for eating include Wolves Den, Port City Java, Office spaces, and Green Commons.
  • Eating is not allowed in instructional, clinical, and research spaces including Hospital Rounds Rooms, classrooms*, conference rooms*, Blue Commons, and the library.
    • Exception: Classrooms and conference rooms can be used for eating outside of instructional periods.
  • Drinking is allowed in classrooms during instructional periods.
  • Water Fountains
    • Drinking directly from the water fountains is discouraged until further notice.
    • Water fountains may be used to fill disinfected, reusable water bottles. These should be disinfected frequently by the user.
  • Catering
    • Food sourced from non-university vendors must be dropped off in the lobby.

WEEKLY SURVEILLANCE TESTING

I had my COVID-19 test done at the CVM or one of the NC State locations but have not received my results. Who do I contact?

Please call Student Health at 919.515.2563. If you are continuously on campus and not received your results within 72 hours, you should get re-tested.

I only plan to be on campus for a few minutes, and I might see one person for less than 15 minutes. Do I still need a negative COVID-19 test result before I come to the CVM? 

All faculty, staff and students are being asked to test weekly prior to coming to the CVM. This is for the health and safety of you and your colleagues.

Can I come to campus if I am waiting on my surveillance test results?

Faculty and staff can come to campus if they are awaiting test results. If you have not received your results within 72 hours, you should get re-tested.

I tested positive for COVID-19 in the last 90 days. Do I need to participate in weekly surveillance testing? 

You should upload your positive test result to HealthyPack Portal. This will exempt you from future surveillance tests for up to 90 days from the day you tested positive. NC State treats all first tests as a true positive. Due to fluctuating viral loads there have been negatives and then positives again afterward in people who choose to retest on their own. We consider the subsequent positive as a “residual” positive. The test may stay positive for at least 45 days. Therefore, NC State does not recommend re-testing for 90 days. This is also the reason you do not need a negative test to return to the CVM.

REPORTING WEEKLY SURVEILLANCE TEST RESULTS

I had my COVID-19 test done at one of the NC State locations. Do I still need to upload my results?

No. Results from the testing locations on NC State’s campus and at the CVM in the Blue Commons will automatically be uploaded to HealthyPack Portal. Off campus testing results (Wake County sites, doctor’s offices, etc.) will still need to be manually uploaded.

I am having trouble / I have an employee who is having trouble uploading their COVID-19 test results into the HealthyPack Portal. Is there a glitch somewhere?

If you are having difficulty uploading or are unable to upload your test results via the HealthyPack portal please contact Student Health at 919.515.2563 for additional options and instructions.

Wearing a Mask on Campus

In alignment with new guidance provided by the UNC System Office, beginning Monday, March 7 face coverings (KN95/N95 masks) will be optional in most campus indoor locations, including classrooms and other instructional settings. Face coverings will only be mandatory where required by state or federal law or regulations, including the following locations:

  • clinical and health care settings;
  • identified research laboratories (this does not include teaching labs);
  • public transportation, including Wolfline buses.

Although face coverings will no longer be required in most campus spaces, all university community members are encouraged to continue wearing them indoors, especially in instructional settings.

Obtaining and caring for KN95 masks

KN95 masks are available at the CVM Front Desk in the Main Lobby. KN95 masks will NOT be able to be reprocessed after each use. Therefore, once you have worn the mask for five consecutive days, it should be discarded and replaced with a new mask.

Anyone with Omnicell access should obtain KN95 masks from any of the Omnicell machines except for in Anesthesia Prep and MRI. Anyone in the hospital without Omnicell access should obtain KN95 masks from MRI Reception, Terry Center Business Office or Central Services.

If you have any specific questions about leave or HR topics related to your unique situation, please check with your supervisor or contact CVM Human
Resources at cvm-humanresources@ncsu.edu.

The University is regularly updating information for students, parents and employees on COVID-19 changes here: https://www.ncsu.edu/coronavirus/

Detailed COVID-19 leave related HR information can be found here:

University Human Resources

New 2021 Leave Provisions

The University of North Carolina System has established new guidelines for leave provisions related to COVID-19. The guidelines, listed below, will take effect Jan. 1, 2021, and will remain in effect through March 31, 2021, unless otherwise revised or rescinded.

COVID-19 Leave Provisions

The University of North Carolina System has established new guidelines for leave provisions related to COVID-19. The guidelines, listed below, will take effect Jan. 1, 2021, and will remain in effect through March 31, 2021, unless otherwise revised or rescinded.

Expiration of Families First Coronavirus Response Act

The federal Families First Coronavirus Response Act, which provides emergency paid sick leave and extended family medical leave for specific reasons related to the COVID-19 pandemic, is scheduled to expire Dec. 31.

University Human Resources is awaiting confirmation from the University of North Carolina System as to whether FFCRA will be extended. UHR will continue to monitor the status of this program and communicate updates when more information becomes available. The UHR benefits leave team will contact the faculty and staff members enrolled in the leave program to discuss other leave options.

COVID-19 Voluntary Shared Leave

The UNC System has extended the COVID-19 voluntary shared leave program to March 31, 2021. Hours that employees have donated to NC State’s COVID-19 Voluntary Shared Leave Bank will rollover to 2021. The program allows leave-earning NC State employees to donate leave time to other leave-earning employees who have exhausted their accrued leave (both current and future). To learn more about this program, visit the UHR website.

COVID-19 Paid Administrative Leave

ELIGIBILITY

All leave-earning employees, nine month non-leave-earning faculty and leave-earning post doctoral scholars are eligible for COVID-19 paid administrative leave.

Temporary employees and student workers are eligible for paid administrative leave at the discretion of their department.

QUALIFYING CONDITIONS

  • An employee is eligible for COVID-19 paid administrative leave if:
    • The employee is subject to a quarantine or isolation order.
    • The employee has tested positive for COVID-19 and has been advised to self-quarantine.
    • The employee has had exposure to someone who tested positive for COVID-19 and is awaiting a diagnosis.

ALLOCATION OF LEAVE

  • COVID-19 paid administrative leave will be allocated as described below:
    • Employees may receive up to 80 hours of COVID-19 paid administrative leave for absences taken prior to using any accrued personal leave or paid time off. This will include time taken under FFCRA as emergency paid sick leave.
    • If an employee exhausts the 80 hours, the employee must use their accrued personal leave and paid time off for absences related to COVID-19.
    • If an employee exhausts accrued personal leave and paid time off, the employee may receive an additional 80 hours of COVID-19 paid administrative leave.
    • Employees who have symptoms of or are diagnosed with a communicable disease are required to stay home, in accordance with the Centers for Disease Control and Prevention or North Carolina Division of Public Health guidelines.

APPLYING FOR PAID ADMINISTRATIVE LEAVE

Employees can apply for paid administrative leave beginning Jan 1, 2021, by completing the Google form available on the UHR pandemic website.

Interchangeability of Leave

RESOURCES AND TRAINING:

University Human Resources has pulled together a collection of resources to help faculty and staff during times of a pandemic or communicable disease outbreak that can be found here.

All employees are expected to follow guidance laid out in Community StandardsRule 04.21.01 – Personal Safety Requirements Related to COVID-19 and Protect the Pack.  Additional information, guidance and resources can be found on the HR Website 

Expanded Community Service Leave

The expanded community service leave program has been extended through March 31, 2021. That program allows eligible employees to use up to 80 hours of community service leave to work with nonprofit organizations on COVID-19-related volunteer activities.

SOP for Research Wet Lab Activities

  1. We are asked to have all research space approved for use through a campus approval process. Many rooms are already approved but if you are starting work in a new space or are just starting back now, please fill out this form:  https://forms.gle/8RKvUn9K6u9iBv3K8
  2. For contact tracing, we are asked to report each person who may be using a room so if you are adding a new person to research activity, please fill out this form with room number and name: https://forms.gle/8RKvUn9K6u9iBv3K8
  3. All laboratory use should be scheduled on the laboratory calendar and limited to the number of preset spots on the calendar. Information on access to the calendar can be provided by Sarah, cvmresearchoffice@ncsu.edu if you do not already have it.
  4. Laboratory scheduling should be done in shifts as much as possible to allow others access in the lab while keeping occupancy low. If long work periods are needed, please consider working at off hours to allow as many people as possible to get back in the lab
  5. Laboratory work should be done using the buddy system – although we want physical distance, it can be dangerous to work alone. If you are the only one scheduled for a specific time period, please notify one designated teammate when you start working in the laboratory and when the work is complete and you are vacating the laboratory.
  6. Please restrict your travel on the CVM campus when possible. When travel to other units is required, please log your daily travel locations to help trace exposure if needed.

When in the lab

  1. Disinfect the laboratory bench and any shared equipment before beginning by spraying 409 on the paper towels and wiping the surfaces.
  2. Maintain physical distancing.
  • Laboratory benches are approximately 6 feet wide. Do not work directly across from anyone or work directly next to any one – laboratory benches are approximately:
  1. 18 feet long divided in to 6 foot modules in the Research Building.
  2. 10-20 feet divided into 5 foot modules in 3B, 3C of CVM Main.
  3. 12-24 feet divided into 6 foot modules in the BCP.
  4. Work at least 1 bench module apart
  5. Most aisles between the benches are less than 6 feet. Do not walk directly behind or next to someone

Additional cleaning supplies, PPE, Face shields can be provided by requesting here: https://forms.gle/AT1JvSCrborhN4hv9

While most of our employees are now working remotely, teams are staying connected through Zoom, email, and by phone. The University has online resources available to help employees transition to remote work successfully: https://hr.ncsu.edu/pandemic-and-communicable-disease/resources/

Contact CVM IT Support at:  vethelp@ncsu.edu or 919-513-6677 if you need computing or information technology assistance at this time. The IT team is continuing to work remotely to assist CVM employees.

Employees who are utilizing telework should make sure they communicate effectively through their email signature and voicemail message.

Suggested Email Signature:  Please note that NC State University is adjusting operations to allow for social distancing. We are committed to continue our work with minimal disruption during this unprecedented time. I will be working remotely at times but readily available during business hours.  For the latest updates on our campus coronavirus response, please visit ncsu.edu/coronavirus.

Suggested Voicemail Message:  Hi, you have reached NAME, TITLE for the College of Veterinary Medicine.  As part of NC State’s social distancing efforts, I am currently working remotely from home. We are committed to continuing our work with minimal disruptions during this unprecedented time.  I check voicemail and email frequently, so please leave a message and I’ll be in touch soon.  For the latest updates on our campus coronavirus response, please visit ncsu.edu/coronavirus.

More guidelines/resources:

HR guidance on employee social distancing practices and alternative work arrangements: https://hr.ncsu.edu/pandemic-and-communicable-disease/updates/social-distancing-practices-alternative-work/

Pandemic Preparedness in the Workplace and the Americans with Disabilities Act (OIED)

Search Committee and Interview Guidance for COVID-19 (pdf)

  • Faculty and Staff Assistance Program (FASAP)
    During a public health emergency, we understand that our employees and their families may be dealing with heightened levels of anxiety and stress. The Faculty and Staff Assistance Program (FASAP) is available and has multiple resources to assist you and your family members.
  • NC 2-1-1 COVID-19 Assistance
    NC 2-1-1 is an information and referral service that families and individuals can call to obtain free and confidential information on health and human services resources within their community. NC 2-1-1 operates 24 hours a day, seven days a week, 365 days a year and resources are available in most languages.

Additional Resources

This can be a great time to get some additional training and professional development through a number of online university resources. For more information on specific topics and times, visit the links below:

GALLUP –  Analytics & Advice About Everything That Matters

COVID-19 Questions/Concerns

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